Meeting

 
 
The meeting will be streamed live on the District’s website http://cvwd.org/151/Board-Agendas. Members of the public may provide comments in-person at the meeting or by submitting written comments in advance of the meeting with the Clerk of the Board.  For information on how to submit comments, please contact Sylvia Bermudez, Clerk of the Board at [email protected] or 760.398.2651.

Assistance for those with disabilities: If you have a disability and need accommodation to participate in the meeting, please call the Clerk of the Board office at 760.398.2651 at least 24 hours in advance of the meeting to ensure availability of the requested service of accommodation. You may also contact the Clerk of the Board in writing at the Coachella Valley Water District, Post Office Box 1058, Coachella, CA 92236.
 

La reunión se transmitirá en vivo en el sitio web del Distrito http://cvwd.org/151/Board-Agendas. Los miembros del público pueden proporcionar comentarios en persona durante la reunión o enviando comentarios por escrito antes de la reunión al Secretario de la Junta. Para obtener información sobre cómo enviar comentarios, comuníquese con Sylvia Bermudez, Secretaria de la Junta en [email protected] o al 760.398.2651.

Asistencia para personas con discapacidad: Si usted tiene una discapacidad y necesita asistencia para ser partícipe de la junta, por favor de contactar a la Secretaria de la Junta Directiva al (760) 398-2651, por lo mínimo con 24 horas de anticipo de la junta para asegurar la disponibilidad del servicio o asistencia que requiere. También puede contactar a la secretaria de la junta directiva por escrito al siguiente domicilio: Coachella Valley Water District, Post Office Box 1058, Coachella, CA.

 

 
 
 
 
BOARD PRESIDENT
John P. Powell Jr.
DIVISION 3

VICE PRESIDENT
Castulo R. Estrada
DIVISION 5		 Board of Directors Regular Meeting

8:00 AM

January 28, 2025

51501 Tyler Street, Coachella, CA.

www.cvwd.org
 		 DIRECTOR
John Aguilar
DIVISION 1

DIRECTOR
Anthony Bianco
DIVISION 2

DIRECTOR
Peter G. Nelson
DIVISION 4
 
OUR MISSION
The mission of Coachella Valley Water District is to meet the water-related needs of the people through dedicated employees, providing high quality water at a reasonable cost.

 
1.
CALL TO ORDER/PLEDGE OF ALLEGIANCE
2.
ROLL CALL
3.
ADDITIONS/DELETIONS/ADJUSTMENTS TO THE AGENDA
In accordance with the section 54954.2 of the Government Code additions to the agenda require a two-thirds vote of the legislative body, or, if less than two-thirds of the members are present, a unanimous vote of those members present, which makes the determination that there is a need to take action, and the need to take action arose after the posting of the Agenda.
A.
Items removed or continued from the Agenda
B.
Emergency items added to the Agenda
C.
Changes to the order of the Agenda
4.
PUBLIC COMMENT
This is the time set aside for public comment. Members of the public may comment on any matter appearing on the agenda and should be limited to matters within the Board’s jurisdiction. Under provisions of the Brown Act, the Board is prohibited from taking action on items not listed on the agenda. Please address the Board at the podium, limit your remarks to three (3) minutes, and if you wish, state your name and address for the record. 

 
5.
SPECIAL PRESENTATION & RECOGNITIONS
A.
Employee Recognition for January 2025
  • Anniversaries
    • Marcos Ayala, Canal Water Technician I, 20 Years
    • Chris Flores, Operations Supervisor, Stormwater, Canal, & Drainage, 20 Years (not attending)
 
6.
CONSENT CALENDAR
A.
Administration – Approve American Public Works Association (APWA) membership dues in the amount of $1,033.00 for Fiscal Year 2024-2025
B.
Administration – Accept and file the Secretary's Report of Written Instruments Accepted and Recorded during the month of November 2024
C.
Administration – Accept and file the Secretary's Report of Written Instruments Accepted and Recorded during the month of December 2024
D.
Administration – Accept and file the General Manager's Report of Authorizations, Executions and Acceptance of Documents for November 2024
E.
Administration – Accept and file the General Manager's Report of Authorizations, Executions and Acceptance of Documents for December 2024.
F.
Administration – Accept and File the General Manager's Report of Activities for November 2024
G.
Administration – Accept and File the General Manager's Report of Activities for December 2024
H.
Clerk of the Board – Minutes of the January 14, 2025, Regular Meeting of the Coachella Valley Water District Board of Directors
I.
Engineering – Approve Task Order No. 12 to the Professional Services Agreement with Black & Veatch in the amount of $49,998 for additional engineering design services for the Young’s Farmland NPW Pipeline and WRP 7 Phase 1 Non-Potable Water Improvements Project and authorize the General Manager to execute Task Order No. 12. 
J.
Finance – Authorize staff to publish a public notice of accumulated unclaimed monies through June 30, 2021, up to the amount of $23,721.87, for the purpose of returning unclaimed monies to the originating fund 
K.
Finance – Approval of Resolution No. 2025-02, authorizing the U.S. Department of Agriculture (USDA) Rural Development Grant Application for the Avenue 66 Trunk Sewer Project
L.
Human Resources-Risk – Approve and authorize the General Manager to execute a Professional Services Agreement with Ramp Health, LLC for Onsite Wellness Coaching and Nutrition Counseling Services in the amount of $129,996 to provide onsite wellness coaching services and virtual nutrition counseling to CVWD employees
7.
ITEM(S) PULLED FROM CONSENT CALENDAR FOR DISCUSSION
8.
PUBLIC HEARINGS
A.
Conduct Public Hearing to Consider Adoption of Resolution of Necessity to Commence an Eminent Domain Proceeding to Acquire 5.781 Acres of Vacant Land, Located in the Unincorporated Area of Thousand Palms in Riverside County, California, Portions of APNs 651-130-057, 651-140-013, 651-140-014, 651-140-015, and 651-140-016
RECOMMENDED ACTION: 
Staff recommends that the Board of Directors conduct a public hearing and approve the following actions:
 
  1. Approve Resolution 2025-03, entitled A Resolution of Necessity of the Board of Directors of the Coachella Valley Water District (”CVWD”) for the Acquisition by Eminent Domain of a Fee Interest within Certain Real Property located in the Unincorporated Area of Thousand Palms in Riverside County California, and identified as portions of Assessor Parcel Nos. 651-130-057, 651-140-013, 651-140-014, 651-140-015, and 651-140-016, for the Thousand Palms Flood Control Project (”Project”).
  2. Authorize Legal Counsel to commence an eminent domain proceeding to acquire portions of Assessor Parcel Nos. 651-130-057, 651-140-013, 651-140-014, 651-140-015, and 651-140-016 (collectively, the ”Subject Property”) for the Thousand Palms Flood Control Project.
  3. Authorize the General Manager to execute any and all documents in the name of the Coachella Valley Water District needed to commence and process an eminent domain proceeding to acquire portions of Assessor Parcel Nos. 651-130-057, 651-140-013, 651-140-014, 651-140-015, and 651-140-016 for the Thousand Palms Flood Control Project.
  4. Authorize the following expenditures, for a total cost of $122,700:
    • Appraisal amount to be deposited with the State - $104,700
    • Title costs - $7,000
    • Contingency - $11,000
9.
ACTION CALENDAR
Clerk of the Board
A.
Review of current Board committee assignments and update for the 2025 year
RECOMMENDED ACTION: It is recommended the Board President review the current committee assignments and update for the upcoming 2025 calendar year. Additionally, it is requested the Board discuss the current meeting per diem of $223 and provide direction to staff for potential updates. 
B.
Local Community Contributions and Sponsorship Policy
RECOMMENDED ACTION: Coachella Valley Water District (“CVWD”) aims to create a policy for local community contributions and sponsorships as per the Board’s request.  It is recommended the Board review the draft policy and provide feedback and direction for staff to return with a final policy for adoption.
Engineering
C.
Authorize the General Manager to Execute a Special Domestic Water System Installation Agreement with the Desert Recreation District.
RECOMMENDED ACTION: Authorize the General Manager to Execute a Special Domestic Water System Installation Agreement with the Desert Recreation District.
Finance
D.
Adopt the District’s 2025 Investment Policy and Approve Resolution No. 2025-04
RECOMMENDED ACTION: Approve Resolution 2025-04, adopting the District’s 2025 Investment Policy.
Service & Communication
E.
Adoption of the CVWD Legislative & Policy Platform for 2025-2026
RECOMMENDED ACTION: Staff requests Board adoption of the District's biennial Legislative and Policy Platform.
10.
INFORMATIONAL ITEMS AND REPORTS
A.
Written Communications to the Board as filed
I.
Written Communications January 15 – January 28, 2025
B.
Reports to be Filed
I.
Presentation of Chandler Investment Performance Report for quarter ended December 31, 2024
C.
Informational Presentations to the Board
I.
Quarterly update of Enterprise Resource Planning (Workday) and Utility Billing Customer Information System (SpryPoint) implementations.
11.
BOARD COMMENTS AND REQUESTS FOR FUTURE AGENDA ITEMS
A.
Board General Comments
B.
Board Requests for Future Agenda Items
12.
BOARD MEETING REPORTS
A.
Meetings and Conference Reports
  1. November 14, 2024, Colorado River Board Meeting (Director Estrada)
  2. November 18, 2024, Agua Caliente Mediation Meeting (Director Estrada)
  3. November 19, 2024, CVWD Chromium-6 Pipe Rig Tour (Director Estrada)
  4. November 20, 2024, Disadvantaged Community Infrastructure Task Force Meeting (Director Estrada) 
  5. December 4-6, 2024, Colorado River Water Users Annual Conference (Director Estrada)
  6. December 4, 2024, Colorado River Board Meeting (Director Estrada)
  7. December 7, 2024, Employee Appreciation Dinner (Director Estrada)
  8. December 9, 2024, Agua Caliente Mediation Meeting (Director Estrada)
  9. January 15, 2025, Colorado River Board Meeting (Director Nelson)
  10. January 15, 2025, Six Agency Committee Meeting (Director Nelson)
  11. January 15, 2025, Disadvantaged Community Infrastructure Task Force Meeting (Directors Powell and Estrada)
  12. January 16, 2025, Salton Sea Authority Board Meeting (Directors Aguilar and Estrada)
  13. January 21, 2025, Board Study Session (Powell, Bianco, Aguilar)
  14. January 23, 2025, Meeting to discuss the Thousand Palms and Berger Projects (Directors Powell and Estrada)
B.
Approval of per diem for meetings reported
13.
REPORTS
A.
General Manager
B.
Counsel
C.
Departments
14.
CLOSED SESSION AGENDA
A.
CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION Pursuant to Government Code § 54956.9 (a) Name of Case: Agua Caliente Band of Cahuilla Indians v. Coachella Valley Water District, et al., Case No. 5:13-cv-00883-JGB (SPx)
B.
CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION Pursuant to Government Code § 54956.9 (a) Name of Case: Agua Caliente Band of Cahuilla Indians v. Coachella Valley Water District, et al., Case No. 5:20-cv-00174-JGB-SPx
C.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: General Manager
15.
RECONVENE
A.
Report out of Closed Session
16.
ADJOURNMENT