Meeting
 

The meeting will be streamed live on the District’s website http://cvwd.org/151/Board-Agendas. Members of the public may provide comments in-person at the meeting or by submitting written comments in advance of the meeting with the Clerk of the Board.  For information on how to submit comments, please contact Sylvia Bermudez, Clerk of the Board at [email protected] or 760.398.2651.

Assistance for those with disabilities: If you have a disability and need accommodation to participate in the meeting, please call the Clerk of the Board office at 760.398.2651 at least 24 hours in advance of the meeting to ensure availability of the requested service of accommodation. You may also contact the Clerk of the Board in writing at the Coachella Valley Water District, Post Office Box 1058, Coachella, CA 92236.
 

La reunión se transmitirá en vivo en el sitio web del Distrito http://cvwd.org/151/Board-Agendas. Los miembros del público pueden proporcionar comentarios en persona durante la reunión o enviando comentarios por escrito antes de la reunión al Secretario de la Junta. Para obtener información sobre cómo enviar comentarios, comuníquese con Sylvia Bermudez, Secretaria de la Junta en [email protected] o al 760.398.2651.

Asistencia para personas con discapacidad: Si usted tiene una discapacidad y necesita asistencia para ser partícipe de la junta, por favor de contactar a la Secretaria de la Junta Directiva al (760) 398-2651, por lo mínimo con 24 horas de anticipo de la junta para asegurar la disponibilidad del servicio o asistencia que requiere. También puede contactar a la secretaria de la junta directiva por escrito al siguiente domicilio: Coachella Valley Water District, Post Office Box 1058, Coachella, CA.
 
 
 
 
 
BOARD PRESIDENT
John P. Powell Jr.
DIVISION 3

VICE PRESIDENT
Castulo R. Estrada
DIVISION 5		 AGENDA

Coachella Valley Water District
Board of Directors Regular Meeting

8:00 AM

July 09, 2024

75515 Hovley Lane East, Palm Desert, CA 92211

www.cvwd.org		 DIRECTOR
John Aguilar
DIVISION 1

DIRECTOR
Anthony Bianco
DIVISION 2

DIRECTOR
Peter G. Nelson
DIVISION 4
 
OUR MISSION
The mission of Coachella Valley Water District is to meet the water-related needs of the people through dedicated employees, providing high quality water at a reasonable cost.
 
1.
CALL TO ORDER/PLEDGE OF ALLEGIANCE
2.
ROLL CALL
3.
ADDITIONS/DELETIONS/ADJUSTMENTS TO THE AGENDA
In accordance with the section 54954.2 of the Government Code additions to the agenda require a two-thirds vote of the legislative body, or, if less than two-thirds of the members are present, a unanimous vote of those members present, which makes the determination that there is a need to take action, and the need to take action arose after the posting of the Agenda.
A.
Items removed or continued from the Agenda
B.
Emergency items added to the Agenda
C.
Changes to the order of the Agenda
4.
PUBLIC COMMENT
This is the time set aside for public comment. Members of the public may comment on any matter appearing on the agenda and should be limited to matters within the Board’s jurisdiction. Under provisions of the Brown Act, the Board is prohibited from taking action on items not listed on the agenda. Please address the Board at the podium, limit your remarks to three (3) minutes, and if you wish, state your name and address for the record. 

 
5.
CONSENT CALENDAR
A.
Administration – Approve payments for CVWD’s share of Colorado River Board activities for Fiscal Year 2024 – 25 through payment of annual dues for 1) Six Agency Committee ($491,562.50) and 2) Colorado River Authority ($13,000).
B.
Administration – Approve payment of Fiscal Year 2024-2025 Palm Desert Area Chamber of Commerce renewal membership in the amount of $425
C.
Clerk of the Board – Minutes of the June 25, 2024 Regular Meeting of the Coachella Valley Water District Board of Directors
D.
Engineering – Authorize the General Manager to execute Task Order No. 9 with Black & Veatch Corporation to provide professional engineering services for the preparation of the Water Infrastructure Improvements for the Nation (WIIN) grant application for the Young’s Farmland NPW Pipeline and WRP 7 Phase 1 Non-Potable Water Improvements Project
E.
Engineering – Professional Services Agreement for On-Call Consulting Services to Support Compliance with the Sustainable Groundwater Management Act in the Indio Subbasin
F.
Operations – Amendment No. 3 to the Contract Services Agreement with B-81 Paving, Inc. for On-call Roadway and Hardscape Repair Services
G.
Service & Communication – Approve the following actions regarding the transfer of the assessor’s parcel numbers that have delinquent and unpaid domestic water charges, sewer service charges, and irrigation water charges to the Fiscal Year 2024-25 tax rolls:
  • Approve Resolution No. 2024-21, Delinquent and Unpaid Domestic water charges and sewer service charges – Imperial County
  • Approve Resolution No. 2024-22, Delinquent and Unpaid Irrigation Water Charges – Riverside County
  • Approve Resolution No. 2024-23, Delinquent and Unpaid Domestic water charges, replenishment assessment charges and sewer service charges – Riverside County
  • Authorize staff to file the necessary documents with the counties as listed below on or before August 10, 2024
H.
Service & Communication – Approve the following actions related to the transfer of Sewer Service Charges to Riverside County and Imperial County Tax Rolls for Fiscal Year 2024-25:
  • Approve Resolution No. 2024-24, Transferring Sewer Service Charges to Imperial County
  • Approve Resolution No. 2024-25, Transferring Sewer Service Charges to Riverside County
  • Authorize staff to file the documents with the counties on or before August 10, 2024
I.
Service & Communication – Approve Resolution No. 2024-26, Transferring of Unpaid Irrigation Water Availability Charges to the Riverside County Tax Roll Fiscal Year 2024-25
6.
ITEM(S) PULLED FROM CONSENT CALENDAR FOR DISCUSSION
7.
PUBLIC HEARINGS
A.
Conduct a Public Hearing to Consider the Domestic Water and Sewage and Wastewater Availability Assessment for Fiscal Year 2024-2025, and approve Resolution No. 2024-27, Transferring of Domestic Water Service and Sewer Availability Charges to Riverside & Imperial County Tax Rolls. 
RECOMMENDED ACTION: Approve Resolution No. 2024-27, Transferring Domestic Water Service and Sewer Availability Charges to Riverside & Imperial County Tax Rolls, and direct the Clerk of the Board to forward a copy of the resolution to the Riverside County Auditor and the Imperial County Auditor. No increase is recommended for the domestic water, sewage and wastewater availability assessments in Fiscal Year 2024-2025.
8.
ACTION CALENDAR
Engineering
A.
Waive the immaterial deviations in T. E. Roberts Inc.’s bid and authorize the General Manager to execute a construction contract with T. E. Roberts, Inc. as the lowest responsive and responsible bidder for the Construction of Marriott Shadow Ridge, Low Pressure, and Emerald Desert Non-Potable Water Pipeline Projects, Specification No. 2022-42 in the amount of $16,588,316 and approve additional expenditures for a total request of $21,125,827
RECOMMENDED ACTION: Waive the immaterial deviations in T. E. Roberts Inc.’s bid and authorize the General Manager to execute a construction contract with T. E. Roberts, Inc.   as the lowest responsive and responsible bidder for the Construction of Marriott Shadow Ridge, Low Pressure, and Emerald Desert Non-Potable Water Pipeline Project (Project), Specification No. 2022-42 in the amount of $16,588,316.

It is also recommended that the Board of Directors authorize the following additional expenditures:
  • Task Order No. 2 with Krieger & Stewart, Inc. for engineering services during construction - $316,500
  • Task Order No. 4 with Atlas Technical Consultants, LLC for soils and concrete testing services - $129,230,
  • Task Order No. 2 with Vanir Construction Management for Clean Water State Revolving Fund (CWSRF) loan compliance support - $262,365,
  • CVWD Project Management - $400,000,
  • Construction Inspection - $340,000,
  • Contingency (5%) - $829,416,
  • Estimated interest on loan – $2,260,000 based on loan terms of 30 years at 1.1% interest.

The total amount requested for Board approval is $21,125,827.
 
Finance
B.
Receive and file the Cost of Service and Rate Study Reports for Canal Water, East Whitewater Replenishment, and West Whitewater and Mission Creek Replenishment Funds
RECOMMENDED ACTION: It is recommended that the Board of Directors receive and file the Cost of Service and Rate Study Reports for Canal Water, East Whitewater Replenishment, and West Whitewater and Mission Creek Replenishment Funds without preparing or mailing new Proposition 218 notices.
C.
Adopt a State Water Project (SWP) Levy of $0.11 per $100 of Assessed Value (AV) for the Fiscal Year 2025 Tax Roll for both Riverside and Imperial Counties and Adopt Resolutions Fixing Rates of Taxation Required by the Counties of Riverside and Imperial
RECOMMENDED ACTION: Staff recommends that the Board of Directors adopt Resolutions 2024-28 and 2024-29, authorizing a SWP levy of $0.11 per $100 of Assessed Value (AV) for the Fiscal Year 2025 Tax Roll for both Riverside and Imperial Counties.
D.
Approve Resolutions 2024-30 and 2024-31, Establishing Fiscal Year 2024-2025 Assessment District Assessments and Community Facilities District Special Taxes
RECOMMENDED ACTION: Approve Resolutions Nos: 2024-30 and 2024-31, which will provide for the following:
  1. Collection of funds required to meet debt service and other administrative obligations for Assessment Districts (ADs) 33, 68, and 70; and
  2. Collection of funds required to meet maintenance, repair, replacement, and other administrative obligations for Community Facilities District (CFD) No. 102; and request the County of Riverside to levy and collect such taxes on behalf of CFD No. 102.
E.
Approve lump sum payment of $10,862,811 to the California Public Employees Retirement System (CalPERS) unfunded accrued liability for fiscal year 2024-25.
RECOMMENDED ACTION: Approve lump sum payment of $10,862,811 to the California Public Employees Retirement System (CalPERS) unfunded accrued liability (UAL) for fiscal year 2024-25 and request staff to evaluate the future formation of a Section 115 Trust for Pension Obligations.
9.
INFORMATIONAL ITEMS AND REPORTS
A.
Written Communications to the Board as filed
B.
Informational Presentations to the Board
i.
 
Presentation/Update on the proposed Enterprise Resource Planning and Utility Billing System
10.
BOARD COMMENTS AND REQUESTS FOR FUTURE AGENDA ITEMS
A.
Board General Comments
B.
Board Requests for Future Agenda Items
11.
BOARD MEETING REPORTS
A.
Meetings and Conference Reports
  1. June 12, 2024, Meeting with CVWD staff, Syrus Devers and Assemblymember Garcia to discuss Chrom-6 Bill (Director Estrada)
  2. June 26, 2024, Coachella Valley Irrigated Lands Coalition (CVILC) Meeting (Director Powell)
  3. June 26, 2024, Mecca-Thermal Sewer Line Project for Mecca COD Campus Funding Meeting (Director Estrada)
  4. June 26, 2024, Special Meeting of the Salton Sea Authority Board of Directors Meeting (Directors Aguilar and Estrada)
  5. June 27, 2024, CVWD & City of Cathedral City Meeting (Directors Powell and Aguilar)
B.
Approval of per diem for meetings reported
12.
REPORTS
A.
General Manager
B.
Counsel
C.
Departments
13.
CLOSED SESSION AGENDA
A.
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: Coachella Valley Water District v Imperial Irrigation District, Case, Los Angeles County Case No. 22STCV00356.
 
B.

CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION Pursuant to Government Code § 54956.9 (a) Name of Case: Agua Caliente Band of Cahuilla Indians v. Coachella Valley Water District, et al., Case No. 5:13-cv-00883-JGB (SPx)

C.

CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION Pursuant to Government Code § 54956.9 (a) Name of Case: Agua Caliente Band of Cahuilla Indians v. Coachella Valley Water District, et al., Case No. 5:20-cv-00174-JGB-SPx

14.
RECONVENE
A.
Report out of Closed Session
15.
ADJOURNMENT