Board of Directors Regular Meeting - 5/28/2025 3:00:00 PM
The meeting will be streamed live on the District’s website http://cvwd.org/151/Board-Agendas. Members of the public may provide comments in-person at the meeting or by submitting written comments in advance of the meeting with the Clerk of the Board. For information on how to submit comments, please contact Sylvia Bermudez, Clerk of the Board at [email protected] or 760.398.2651.
Assistance for those with disabilities: If you have a disability and need accommodation to participate in the meeting, please call the Clerk of the Board office at 760.398.2651 at least 24 hours in advance of the meeting to ensure availability of the requested service of accommodation. You may also contact the Clerk of the Board in writing at the Coachella Valley Water District, Post Office Box 1058, Coachella, CA 92236.
La reunión se transmitirá en vivo en el sitio web del Distrito http://cvwd.org/151/Board-Agendas. Los miembros del público pueden proporcionar comentarios en persona durante la reunión o enviando comentarios por escrito antes de la reunión al Secretario de la Junta. Para obtener información sobre cómo enviar comentarios, comuníquese con Sylvia Bermudez, Secretaria de la Junta en [email protected] o al 760.398.2651.
Asistencia para personas con discapacidad:Si usted tiene una discapacidad y necesita asistencia para ser partícipe de la junta, por favor de contactar a la Secretaria de la Junta Directiva al (760) 398-2651, por lo mínimo con 24 horas de anticipo de la junta para asegurar la disponibilidad del servicio o asistencia que requiere. También puede contactar a la secretaria de la junta directiva por escrito al siguiente domicilio: Coachella Valley Water District, Post Office Box 1058, Coachella, CA.
OUR MISSION The mission of Coachella Valley Water District is to meet the water-related needs of the people through dedicated employees, providing high quality water at a reasonablecost.
1.
CALL TO ORDER/PLEDGE OF ALLEGIANCE
2.
ROLL CALL
3.
ADDITIONS/DELETIONS/ADJUSTMENTS TO THE AGENDA
In accordance with the section 54954.2 of the Government Code additions to the agenda require a two-thirds vote of the legislative body, or, if less than two-thirds of the members are present, a unanimous vote of those members present, which makes the determination that there is a need to take action, and the need to take action arose after the posting of the Agenda.
A.
Items removed or continued from the Agenda
B.
Emergency items added to the Agenda
C.
Changes to the order of the Agenda
4.
PUBLIC COMMENT This is the time set aside for public comment. Members of the public may comment on any matter appearing on the agenda and should be limited to matters within the Board’s jurisdiction. Under provisions of the Brown Act, the Board is prohibited from taking action on items not listed on the agenda. Please address the Board at the podium, limit your remarks to three (3) minutes, and if you wish, state your name and address for the record.
5.
SPECIAL PRESENTATION & RECOGNITIONS
A.
Employee Recognition for April and May 2025
Anniversary
Jesus Fernandez, Electrician II, 25 Years
Retirements
Barbara Thompson, Administrative Assistant, 11 Years (not attending)
Arthur Acuña, Operations Crew Chief, Domestic, 20 Years (not attending)
Chris Thomas, Conservation Program Specialist I, 21 Years (not attending)
Tommy Fowlkes, Engineering Technical Services Supervisor, 31 Years (not attending)
Omar Ceballos, Engineering Aide II, 35 Years (not attending)
Engineering – Authorize the General Manager to execute an Expense-Sharing Agreement for the relocation of a fiber optic line with Sprint Communications Company L.P. (SCCLP) as part of the Thousand Palms Channel Improvement Project from Sun City Shadow Hills Channel to the Coachella Valley Stormwater Channel Project.
Engineering – Authorize the General Manager to execute Task Order No. 4 to the Professional Services Agreement (PSA) with West Yost & Associates, Inc. in the amount of $58,995 for Engineering Services to perform RCF Treatment Bench Scale Testing as part of the Hexavalent Chromium Treatment Evaluation Project and approve additional expenditures for a total request of $100,000.
Finance – Investment Policies for Section 115 Trust Pension and Other Post Employment Benefits to be administered by Public Agency Retirement Services (PARS) under the combo Section 115 Pension and OPEB Trust
ITEM(S) PULLED FROM CONSENT CALENDAR FOR DISCUSSION
8.
PUBLIC HEARINGS
A.
Consider Adoption of Resolution No. 2025-09, A Resolution of Necessity to Commence an Eminent Domain Proceeding to Acquire 1.26 Acres of Easement, located in the Unincorporated Area of Riverside County, California, Portions of APNs 729-140-011 and 729-140-012
RECOMMENDED ACTION: Staff recommends that the Board of Directors approve the following actions:
Adopt the attached Resolution No. 2025-09 entitled, “A Resolution of Necessity of the Board of Directors of the Coachella Valley Water District for the Acquisition by Eminent Domain of an Easement Interest within certain Real Property located in the Unincorporated Area of Riverside County, California and identified as portions of Assessor Parcel Nos. 729-140-011 and 729-140-012, for the Palm Desert Groundwater Replenishment, Phase 2 Mitigation Project.”
Authorize Legal Counsel to commence an eminent domain proceeding to acquire easement rights within portions of Assessor Parcel Nos. 729-140-011 and 729-140-012 for the Palm Desert Groundwater Replenishment, Phase 2 Mitigation Project.
Authorize the General Manager to execute all documents in the name of the Coachella Valley Water District needed to commence and process an eminent domain proceeding to acquire easement rights within portions of Assessor Parcel Nos. 729-140-011 and 729-140-012 for the Palm Desert Groundwater Replenishment, Phase 2 Mitigation Project.
AB-2561 Public Hearing on Vacancies, Recruitment, and Retention Efforts
RECOMMENDED ACTION: Conduct a public hearing on vacancies and recruitment and retention efforts in compliance with Assembly Bill No. 2561.
Authorize the General Manager to execute Task Order No.3 to the Professional Services Agreement with CDM Smith in the amount of $190,920 for additional Engineering Services for the Water Reclamation Plant No.10 Headworks Improvements Project (Project) and authorize additional expenditures for a total cost of $390,920
RECOMMENDED ACTION: Authorize the General Manager to execute Task Order No.3 under the Professional Services Agreement with CDM Smith for the design of the Water Reclamation Plant No.10 Headworks Improvements Project in the amount of $190,920.
It is also recommended that the Board authorize the following additional expenditures:
CVWD Staff (project management and plan reviews) – $100,000 Contingency (for this task and to replenish contingency funds for overall project) - $100,000
Approve the solicitation of bids for the construction of the Lift Station 81-07 and 55-12 Odor Control Upgrade Project, Specification 2024-12.
RECOMMENDED ACTION: Approve the solicitation of bids for the construction of the Lift Station 81-07 and 55-12 Odor Control Upgrade Project, Specification 2024-12.
Authorize the General Manager to award a construction contract to Caliagua Inc., as the lowest responsive and responsible bidder, in the amount of $18,079,300 for the construction of WRP 10 Filter Assessment and Repair Project, Specification 2025-10, and authorize the General Manager to execute a Professional Services Agreement with Black & Veatch Corporation, in the amount of $729,390 for engineering services during construction, and approve additional expenditures for a total request of $20,803,055.
RECOMMENDED ACTION:
Authorize the General Manager to award a Construction Contract to Caliagua Inc., as the lowest responsive and responsible bidder, in the amount of $18,079,300 for the construction of WRP 10 Filter Assessment and Repair Project, Specification 2025-10, and authorize the General Manager to execute a Professional Services Agreement with Black & Veatch Corporation, in the amount of $729,390 for engineering services during construction.
It is also recommended that the Board authorize the following additional expenditures:
CVWD project management – $300,000.
Soil and concrete testing services, which will be provided by CVWD on-call consultants as needed. When on-call consultant testing services are needed, a task order will be executed and issued in substantially the same format and content as the attached task order– $65,000.
Inspection services, which will be provided by CVWD Inspection staff and on-call inspection consultants as needed. If on-call inspection consultants are needed, a task order will be executed –$725,400.
BOARD COMMENTS AND REQUESTS FOR FUTURE AGENDA ITEMS
A.
Board General Comments
B.
Board Requests for Future Agenda Items
12.
BOARD MEETING REPORTS
A.
Meetings and Conference Reports
May 13-15, 2025, ACWA Spring Conference (Director Nelson)
May 14, 2025, Colorado River Board Meeting (Director Nelson)
May 14, 2025, Six Agency Committee Meeting (Director Nelson)
May 16, 2025, Salton Sea Conservancy Check-In (Director Aguilar)
May 21, 2025, Disadvantaged Community Infrastructure Task Force Meeting (Directors Powell and Estrada)
May 21, 2025, Section 5 Contractors Meeting (Director Nelson)
May 22, 2025, 2x2 CVWD/City of Cathedral City Meeting (Directors Estrada and Aguilar)
May 23, 2025, Special Meeting of the Salton Sea Authority Board of Directors (Director Aguilar)
B.
Approval of per diem for meetings reported
13.
REPORTS
A.
General Manager
B.
Counsel
C.
Departments
14.
CLOSED SESSION AGENDA
A.
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Paragraph (2) or (3) of subdivision (d) of Government Code § 54956.9.
Two (2) cases
