Meeting

 
Pursuant to Resolution No. 2022-10, and in an effort to protect public health, prevent the spread of COVID-19 (Coronavirus), and because state and/or local officials are recommending or imposing measures to promote social distancing, the public may participate in this Board meeting virtually.

Please be advised that members of the public are permitted to attend this meeting in person.  Board Meetings will be streamed live on the District’s website http://cvwd.org/151/Board-Agendas

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk of the Board’s Office, 48 hours prior to the scheduled meeting so that the District can make reasonable arrangements.
To join via Zoom:
https://us02web.zoom.us/j/84645106415?pwd=NnN3dUdYblN6dURQZXFuK0diTXV6UT09
Passcode: 958391
Dial by Phone: 1 (669) 900-9128 
Webinar ID: 846 4510 6415
 
Para unirse a la reunión por Zoom, haga clic en el URL:
https://us02web.zoom.us/j/84645106415?pwd=NnN3dUdYblN6dURQZXFuK0diTXV6UT09
Código de acceso: 958391
Llame por teléfono:
1 (669) 900-9128
n.ͦ  de identificación del seminario en línea: 846 4510 6415
En conformidad con la resolución núm. 2022-10, y en un esfuerzo para proteger la salud pública, prevenir la propagación de COVID-19 (Coronavirus), y porque los funcionarios estatales y/o locales aconsejan o imponen medidas para promover el distanciamiento social, el público puede participar virtualmente en esta reunión de la Junta Directiva.

Por favor tome en cuenta que se permite que los miembros del público asistan a la reunión en persona. La reunión se transmitirá en vivo en el sitio web del Distrito http://cvwd.org/151/Board-Agendas.

En cumplimiento con la Ley para Estadounidenses con Discapacidades, Si usted tiene una discapacidad y necesita asistencia para ser partícipe de la junta, por favor de contactar a la Secretaria de la Junta Directiva, 48 horas antes de la junta programada para que el Distrito pueda hacer los preparativos razonables.
 
 
 
BOARD PRESIDENT
John P. Powell Jr.
DIVISION 3

VICE PRESIDENT
Castulo R. Estrada
DIVISION 5		 AGENDA
Regular Meeting of the Coachella Valley Water District Board of Directors

8:00 AM
 
February 14, 2023
 
75515 Hovley Lane East, Palm Desert, CA 92211
www.cvwd.org		 DIRECTOR
John Aguilar
DIVISION 1

DIRECTOR
Anthony Bianco
DIVISION 2

DIRECTOR
Peter G. Nelson
DIVISION 4
 
OUR MISSION
The mission of Coachella Valley Water District is to meet the water-related needs of the people through dedicated employees, providing high quality water at a reasonable cost.

 
1.
CALL TO ORDER/PLEDGE OF ALLEGIANCE
2.
ROLL CALL
3.
ADDITIONS/DELETIONS/ADJUSTMENTS TO THE AGENDA
In accordance with the section 54954.2 of the Government Code additions to the agenda require a two-thirds vote of the legislative body, or, if less than two-thirds of the members are present, a unanimous vote of those members present, which makes the determination that there is a need to take action, and the need to take action arose after the posting of the Agenda.
A.
Items removed or continued from the Agenda
B.
Emergency items added to the Agenda
C.
Changes to the order of the Agenda
4.
PUBLIC COMMENT
This is the time set aside for public comment. Members of the public may comment on any matter appearing on the agenda and should be limited to matters within the Board’s jurisdiction. Under provisions of the Brown Act, the Board is prohibited from taking action on items not listed on the agenda. Please address the Board at the podium, limit your remarks to three (3) minutes, and if you wish, state your name and address for the record. 

 
5.
SPECIAL PRESENTATION & RECOGNITIONS
A.
Employee Recognition for February 2023
Anniversary
  • Suzahana Davila, Customer Service Representative III, 20 years (not attending)
6.
CONSENT CALENDAR
A.
Administration – Adopt Coachella Valley Water District's Fiscal Year 2024 Strategic Initiatives
B.
Administration – Approve payment of American Water Works Association Partnership for Safe Water Distribution and Clean Water Treatment Membership Dues for March 1, 2023, to February 29, 2024, in the amount of $2,680
C.
Clerk of the Board – Approve minutes of January 24, 2023, Regular Meeting of the Coachella Valley Water District Board of Directors
D.
Clerk of the Board – Extend the use of the provisions found in Government Code Section 54953(e), and findings related to the State of Emergency due to COVID-19 that authorize the continued use of remote teleconferencing provisions pursuant to AB 361 and Government Code Section 54953
E.
Engineering – Authorize the General Manager to execute Amendment No. 1 to Task Order No. 4 to a Professional Services Agreement with Black & Veatch in the amount of $64,208 to prepare CEQA Initial Study/Mitigated Negative Declaration documents for the WRP 7 Phase 1 Non-Potable Water Improvements Project, and approve additional expenditures for a total cost of $69,208
F.
Engineering – Authorize the General Manager to execute Task Order No. 3 to the Biennial Professional Services Agreement with Albert A. Webb Associates in the amount of $28,697 for Engineering Services for the Dale Kiler Road Water Main Replacements Project, and approve additional expenditures for a total cost of $38,697
G.
Environmental Services – Authorize Coachella Valley Salt and Nutrient Management Plan Monitoring Program Well Level and Water Quality Data Sharing Agreement with Desert Water Agency and Agua Caliente Band of Cahuilla Indians
H.
Finance – Designation of the General Manager, Assistant General Manager, or the Director of Finance to execute an application on behalf of CVWD for reimbursement for disasters with the State of California Office of Emergency Services (CalOES)
7.
ITEM(S) PULLED FROM CONSENT CALENDAR FOR DISCUSSION
8.
ACTION CALENDAR
Clerk of the Board
A.
Potential change to the meeting schedule for the regular meetings of the Board of Directors
RECOMMENDED ACTION: Discussion and direction related to Rule X of the Rules for Proceedings of the Board of Directors, and a change to the time of regular meetings of the Board of Directors from 8:00 am to an alternate time and/or day. 
B.
Resolution No. 2023-02, adopting updated bid opening and evaluation procedures
RECOMMENDED ACTION: Rescind Resolution No. 2003-196, and adopt Resolution No. 2023-02, a resolution of the Coachella Valley Water District Board of Directors, establishing and adopting updated bid opening and evaluation procedures.
Environmental Services
C.
California Environmental Quality Act (CEQA) Review for the Mid Canal Storage project
RECOMMENDED ACTION: Certify the Initial Study/Mitigated Negative Declaration (IS/MND), adopt the Mitigation Monitoring and Reporting Program (MMRP) for the Mid Canal Storage Project, and provide authorization for staff to file a Notice of Determination to complete CEQA review.
Engineering
D.

Authorize a Loan Repayment Agreement with the United States Bureau of Reclamation and two separate Funding Agreements with San Luis Rey River Indian Water Authority and San Diego County Water Authority for the Mid-Canal Storage Project, Phase 2


RECOMMENDED ACTION: 

Authorize the General Manager to execute the following Agreements:

  • Contract Between the United States of America Department of the Interior, Bureau of Reclamation and the Coachella Valley Water District for the Repayment of Extraordinary Maintenance Costs For the Mid-Coachella Canal Storage Project (Contract No. 22-XX-30-W0735);

  • Construction and Permitting Agreement for Phase 2 of the Mid-Canal Storage Project, and Agreement for Payment of Construction Costs and Repayment Obligation to the United States (between CVWD and San Diego County Water Authority)

  • Agreement for Payment of Construction Costs for the Mid-Canal Storage Project, Phase 2 (between CVWD and San Luis Rey River Indian Water Authority)

Environmental Services
E.
Approve Water Supply Assessment and Water Supply Verification for the Desert Retreat Project
RECOMMENDED ACTION: Approve the Water Supply Assessment and Water Supply Verification (WSA/WSV) for the Desert Retreat Project.
9.
INFORMATIONAL ITEMS AND REPORTS
A.
Written Communications to the Board as filed
B.
Informational Presentations to the Board
1.
Colorado River Salinity Control Program presentation, by Don Barnett, Executive Director, Colorado River Basin Salinity Control Forum
2.
NEXGEN CMMS Implementation Update
10.
BOARD COMMENTS AND REQUESTS FOR FUTURE AGENDA ITEMS
A.
Board General Comments
B.
Board Requests for Future Agenda Items
11.
BOARD MEETING REPORTS
A.
Meeting and Conference Reports
  1. January 25, 2023, Golf and Water Task Force Meeting (Directors Powell and Bianco)
  2. January 26, 2023, Salton Sea Authority Meeting (Director Nelson)
  3. January 27, 2023, Meet & Greet between Agua Caliente and Water Districts (Directors Powell and Estrada)
  4. January 30, 2023, Bureau of Reclamation Webinar – Post 2026 Colorado River Reservoir Operations Pre-Scoping Comment Summary Report (Director Aguilar)
  5. January 31, 2023, Discussion with staff regarding State Water Project, Capital Improvement Projects and East & West Groundwater (Director Aguilar)
  6. February 2, 2023, Meeting between CVWD and Desert Water Agency Board (Directors Powell and Estrada)
  7. February 2, 2023, Meeting with Regional Water Board Member Gonzalez (Director Estrada)
  8. February 9-10 2023, SAFER Advisory Group Onboarding and Collaboration (Director Estrada)
  9. February 9, 2023, Coachella Valley Conservation Commission Meeting (Director Bianco)
  10. February 9, 2023, Coachella Valley Association of Governments Energy & Environmental Resources Committee Meeting (Director Bianco)
  11. February 13, 2023, Desert Valley Builders Association Board Meeting (Director Powell)
B.
Approval of per diem for meetings reported
12.
REPORTS
A.
General Manager
B.
Counsel
C.
Departments
13.
CLOSED SESSION AGENDA
A.

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Name of Case: Stirling Hopps v. Coachella Valley Water District Riverside County Superior Court Case No. CVPS2204984

B.

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Government Code § 54956.9 (a) Name of Case: Howard Jarvis Taxpayers Association v. Coachella Valley Water District, CVRI 2203038 (RAC Validation FY2023)

C.

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Government Code § 54956.9 (a) Name of Case: Howard Jarvis Taxpayers Association v. Coachella Valley Water District, RIC 1905897, Fourth District Court of Appeal Case Nos. E079712 and E079078 (RAC Mandate)

D.

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Government Code § 54956.9 (a) Name of Case: Howard Jarvis Taxpayers Association v. Coachella Valley Water District, PSC 2003606 (RAC Validation FY2021)

E.
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Government Code § 54956.9 (a) Name of Case: Howard Jarvis Taxpayers Association v. Coachella Valley Water District, CVRI 2103373 (RAC Validation FY2022)
 
F.

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION: Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9.
One (1) Case 

G.

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: General Manager

14.
RECONVENE
A.
Report out of Closed Session
15.
ADJOURNMENT